Posted May 18, 2018

3 Ways to Make Large Meetings Feel Intimate


Larger meetings can sometimes feel like generic, lackluster attempts to create networking opportunities for attendees. Here are a few creative ways to give bigger events the boutique treatment with a memorable welcome, interactive food & beverage options, and the chance to truly connect with fellow attendees.

Kimpton De Witt Hotel Lunch Buffet - Photo by Chris Sanders

An array of lunch offerings for meeting attendees at the Kimpton De Witt Hotel in Amsterdam

Create a Vibe with Music
Set the tone for your meeting by curating a customized playlist that you can play during your meeting. Choose 15 to 20 thought-provoking tunes that fit your theme. You can even share a link to these songs as a takeaway for your attendees once the event ends. Another great way to infuse music into your event and create a real sense of surprise and delight is by featuring a pop-up performance by a local artist during lunch or a break.

Local musicians at Boleo, Chicago

Local musicians at Boleo restaurant at the Kimpton Gray Hotel in Chicago

Learn the Local Cuisine
With a busy agenda, it’s rare for attendees to get the chance to explore the city where the meeting is held, much less get a taste of the local food scene. A great way to bring your destination to life is by featuring an immersive, interactive cooking demonstration or beverage tasting. From early morning Cubano coffee tastings in Miami to preparing fresh ceviche oceanside with a chef in San Diego at sunset, there are endless opportunities to create unforgettable experiences highlighted by local cuisine.

Ceviche de Pescado at Curadero, San Diego

Ceviche de Pescado prepared by Curadero restaurant chefs at the Kimpton Hotel Palomar San Diego

Design a Space to Recharge
Once you’ve selected the perfect venue and created an agenda filled with game-changing content, be sure to include smaller sanctuaries where attendees can break away to check emails and recharge. These areas are easy to create within the main meeting space or in a separate room. By including pods with plush seating and charging ports, you can provide a convenient outlet for your attendees to use when needed. This also helps ensure that everyone is fully engaged during the actual event rather than attempting to check emails or catch up on work.

Kimpton De Witt Hotel Amsterdam

Working pods inside the meeting space at the Kimpton De Witt Hotel in Amsterdam